About Us:

Espire Dental is a growing Integrated Dental Organization dedicated to supporting our best-in-class dental practices ensuring they operate efficiently, effectively, and with a focus on delivering exceptional patient care. We provide business management services and resources to enable dental professionals to focus on clinical excellence while we handle their operational needs. Espire is headquartered in Denver, CO and operates in six states in the western United States, and lives by the core values of Live Joyfully, Lead Bravely, Pursue Excellence and Create Greatness. We were awarded one of Colorado’s Top Workplaces in 2024 – come see why!

Summary:

The Payroll and Compensation Specialist will oversee and manage all aspects of payroll and compensation processes, ensuring accuracy, compliance, and efficiency. The ideal candidate has experience in payroll management, compensation structures, and compliance with state and federal employment regulations. They will work closely with our HR, finance, and operations teams to support our mission of delivering high-quality care through empowered teams. This role will report to the Controller.

Responsibilities:

• Payroll Processing: Accurately process bi-weekly payroll for salaried and hourly employees across multiple states, ensuring all hours worked, overtime, bonuses, and deductions are correctly applied. Process termination payments or manual check requests as needed

• Provider Compensation: Accurately calculate bi-weekly doctor and hygiene team compensation and complete review process with Practice Managers

• Variable Compensation: Calculate monthly production and EBITDA bonuses for practice team members in conjunction with the Finance team

• Data Management: Maintain and update employee records in payroll software, ensuring data integrity and confidentiality. Conduct regular audits of payroll data and correct discrepancies.

• Communication and Support: Serve as the primary point of contact for payroll-related questions from employees and management. Provide clear and timely responses to inquiries regarding pay, deductions, and benefits.

• Benefits Coordination: Collaborate with the HR team on benefits administration, including coordinating deductions and contributions with payroll processing.

• Process Improvement: Identify opportunities to improve payroll processing efficiency, accuracy, and employee experience. Propose and implement enhancements as approved.

• Special Projects: Support additional payroll or compensation-related projects as needed, such as acquisitions, integrations, or compensation analysis.

Education/Experience Requirements:

• Education: Bachelor’s degree in Accounting, Finance, Human Resources, or a related field preferred.

• Experience: Minimum of 3 years of experience in payroll administration or compensation. Healthcare, DSO, or similarly structured organization preferred.

Skills Requirements:

• Technical Skills: Proficiency in Paycom (Beti) and Microsoft Excel.

• Knowledge: Strong understanding of payroll principles, tax regulations, and compensation best practices. Familiarity with healthcare or DSO-specific payroll practices is preferred.

• Analytical Skills: Excellent attention to detail and problem-solving skills, with the ability to manage complex payroll data and resolve discrepancies.

• Communication Skills: Strong written and verbal communication skills to effectively address payroll-related inquiries and provide support to employees.

• Mindset and Daily Operating Style: Growth mindset and ability to be flexible in a fast-paced environment. Ability to work within a team environment and lend support, as a team player, to team members as needed.

Proficient in Microsoft Office suite of products

Physical Requirements:

Level 1(a): A combination of sitting, standing and walking with little requirement for physical effort. There may be a requirement to exert light physical effort for short periods

Supervisory Responsibilities:

​​No supervisory responsibility.​

Travel Requirements:

​​No travel required.​Physical Effort Definitions:

Light physical effort (levels 2 to 4) means lifting, pushing, pulling objects weighing from two to ten pounds; bending/kneeling/crawling; working in cramped conditions; working at heights; walking more than a half mile at any one time.

Sitting or standing in a restricted position (level 2a) restricted by the nature of the work in a position which cannot easily be changed e.g. inputting at a keyboard, wearing a telephone headset, in a driving position, sitting at a microscope examining slides; standing at a machine in a restricted area; standing while making sandwiches or serving meals on a conveyor belt system.

Moderate physical effort (levels 2 to 5) means lifting, pushing, pulling objects weighing from eleven to thirty pounds; controlled restraint of patients e.g. in mental health or learning disabilities situations; sudden explosive effort such as running from a standing start; clearing tables; moving patients/heavy weights (over fifteen kilos) with mechanical aids including hoists and trolleys; maneuvering patients/clients into position e.g. for treatment or personal care purposes; transferring patient/clients from a bed to a chair or similar.

Intense physical effort (levels 4 to 5) means lifting, pushing, pulling objects weighing over 30 pounds with no mechanical aids; sudden explosive effort such as running from a standing start pushing a cart; heavy manual digging, lifting heavy containers; heavy duty pot washing.

Occasional at least three times per month but fewer than half the shifts worked, a shift being a period of work.

Frequent occurs on half the shifts worked or more, a shift being a period of work.

Several periods this applies to jobs where there are repeated recurrences of physical effort and does not apply to jobs where the effort in question occurs only once per shift. For example, level 3c applies to jobs involving the repeated moving or maneuvering of patients, with mechanical or human assistance, into positions in which care or treatment can be carried out.

Weights quoted are illustrative only. Evaluators should take into account the difficulty of the lifting.

Ongoing is continuously or almost continuously.

Short periods are up to and including 20 minutes.

Long periods are over 20 minutes.

Walking or driving to work is not included.